Annotating on Zoom for Effective Online Communication

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NearSync

NearSync

Remote Device Management

Nearify

Nearify

Free Noise Cancelling App

Introduction

To add another layer of engagement and clarity during virtual presentations, Zoom offers its users the option to annotate. This feature enables presenters and participants to highlight and emphasize critical points on the shared screen or whiteboard. Notably, annotation is only available when users share their screens or enable the whiteboard function. The best part is that you can access these useful tools without creating an account beforehand. In the following sections, we will delve into the specifics of how to annotate Zoom and make the most out of Zoom's annotation feature.

How to annotate on Zoom?

Zoom's annotation feature can be accessed in two ways - by sharing your screen or using the whiteboard. Both options enable users to deliver more engaging presentations. With a variety of tools at your disposal, such as Select, Text, Draw, Stamp, Spotlight, Eraser, Format, Undo, Redo, Clear, and Save, Zoom's annotation feature allows for precise and creative emphasis on critical points.

1. Annotate on Zoom Using Screen Sharing

  • To begin using Zoom's annotation feature, first launch a meeting and click on the Share Screenicon located at the bottom of the meeting page.

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  • Select the screen you would like to share and then click the Annotatebutton that appears on the green frame.

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  • Once your screen is shared, the annotation tool (pencil) will become available, allowing you to begin annotating immediately.

2. Annotate on Zoom through Whiteboard

  • To access the Whiteboard feature during a meeting, you have two options: either click on the Whiteboardsicon or click on the Share Screen icon and choose Whiteboard from the options.

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  • Once you do this, the annotation tools will appear automatically, allowing you to select any of the options listed in the tool menu.

For more information about annotating on Zoom you can go to Zoom Support.

Tools for Annotation in Zoom

Select: Adjust, resize, and select annotations on the screen with this tool.

Text: Insert text onto the shared screen or whiteboard using the Text tool.

Draw: Enhance presentations with different shapes and lines provided by the Draw tool, including transparent squares and circles created by the highlighted square and circle options.

Stamp: This tool is used to insert predefined icons like stars, hearts, and question marks.

Spotlight: Direct other participants' attention to specific sections of the screen or whiteboard with Spotlight, which includes a vanishing pen and arrow that appears when hovering over the shared screen.

Eraser: Clear annotations easily with the Eraser tool by clicking and dragging it.

Format: Change the color, line width, and font of annotations using the Format tool.

Undo: Remove the latest annotation with the Undo tool.

Redo: Redo the latest annotation that was undone with the Redo tool.

Clear: Delete all annotations with the Clear tool.

Save: Users can save the annotations in either PNG or PDF format. The saved file will be in the local storage.

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Turn off annotation for other participants

  • Once you start screen sharing, you'll notice a set of options below. To access additional settings, click on the three dots(...) or the More
  • From there, select Disable Annotation for Others.This will prevent any participants from making annotations on shared screens or whiteboards.

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Conclusion

Zoom's annotation feature is a fantastic tool that allows users to add another layer of engagement and clarity during virtual presentations. By highlighting and emphasizing critical points on the shared screen or whiteboard, presenters and participants can deliver more effective presentations. With a range of useful tools at your disposal, such as Select, Text, Draw, Stamp, Spotlight, Eraser, Format, Undo, Redo, Clear, and Save, Zoom's annotation feature enables precise and creative emphasis on important points. By following the steps outlined in this guide, you can make the most out of Zoom's annotation feature and deliver engaging and informative presentations.

Nearity offers optimal solutions to enhance your online meeting experience on Zoom with exceptional audio and video quality. Our V30 UHD Conference Camera and A20S Conference Speakermic are designed to provide crystal-clear visuals and sound, ensuring that your participants can see and hear you with utmost clarity. To learn more about our products, please visit the Nearity website.

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