How to Record a Teams Meeting Effectively

By The NEARITY Team2023-06-13 14:52:22




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These days, Microsoft Teams is the bread and butter for many businesses out there. Our brains can only hold so much information at once, hence the need for Teams meeting recording that will capture the entire video session and improve overall engagement. Let’s say you work as a teacher and one of your students is absent today, and you want them to be able to catch up on the class. Or maybe you work at an office and one of your coworkers is unable to attend an important meeting, and you want them to be able to catch up. Well you could provide the recording of teams meeting to them. Whatever your reason is for recording, the good news is it’s very easy to do. This guide will walk you through the official method of recording Microsoft Teams meetings on both desktop and mobile devices, while also providing alternative approaches for capturing the meeting.

Who can record a Teams meeting?

Before delving into the steps of recording a Microsoft Teams meeting with the built-in recorder, you must meet the following criteria:

Have any of these licenses: Office 365 Enterprise El, E3, E5, F3, A1, A3, A5, Business Essentials, M365.

Business or Business Premium.

Have the recording activated by an IT admin.

You are the meeting organizer or someone from the same organization.

Who can't record a meeting?

A guest in the meeting.

Someone from another organization.

An anonvmous participant.

How to use the Microsoft Teams recording feature

As a manager or leader with a remote team, you must fully learn how to record a meeting in Teams.Follow these steps to record a meeting on Windows or Mac desktop devices:

  1. To start recording in/on Teams you must either be part of a meeting or start one.

  1. When you've joined or started a meeting navigate to the top of the screen and click on the ellipses in the More Actions section.

    3. Click on the Start Recording button. Everyone in the meeting will receive a notification that the meeting is being recorded.

    4. To stop the recording click on the ellipses again and select Stop Recording.

It should be noted that the Teams meeting will continue to record even after the organizer has left.

The recording will stop once evervone has left the meeting. If a user forgets to leave the meeting the recording will automatically stop in four hours.

How to record a meeting in Teams on Android and iOS

Fortunately, you can learn how to record a Microsoft Teams meeting through iOS and Android in the step-by-step guide below:

  1. You'll need the Teams app on your mobile device. If you don't have it installed, you can download it from the Apple Store or Google Play Store depending on your operating system.
  1. Go into the app to start or join a meeting.
  2. To start recording go to the meeting controls and tap on the ellipses at the bottom of the screen. Then select Start Recording.
  3. If you want to stop the recording, navigate to the meeting controls

and tap on the ellipses at the bottom of the screen. Then select Stop Recording.

  1. Once the recording has been stopped it will be saved to

SharePoint or One Drive depending on the type of meeting. Or it will be saved to your personal file folder if the meeting didn't take place in a team.

Where to view Microsoft Teams recordings

It’s gonna be processed and stored in Microsoft Teams, and you’ll see it available within the meeting Chat. So, it’s okay to click on the Chat pivot to get to the recording.

Or you can view recordings via Microsoft Stream.

  1. Navigate to and click on the app tile for Stream or find Stream in All apps.

  1. Click on My content on this dropdown and choose Meetings.

This is also a place where you can see all of your meeting recordings. You can even go ahead and click on the recording which you want.

Other ways to record a meeting in Teams

If you're not part of the organization hosting the team meeting, but you're part of it as a guest, you may have to use other means to record meetings. You can achieve this through the built-in feature on iOS or using OBS Studio, a free, open-source program, to record meetings like an online presentation.

Record a Microsoft Teams meeting with a built-in feature on iOS

If you're not part of the organization that's hosting the team meeting but you're part of it as a guest you may not be able to save, stop or start recording. Since you're a guest you may have to use other means to record meetings.

Can you record a Teams meeting without installing any apps? Sure!

You can achieve this through the built-in feature on iOS. With this feature, you can record the meeting without the other person knowing which allows you to keep your recordings private. This is because no links or notifications will be sent to the other members once the recording is finished.

Follow this guide to record the meeting with your iOS device:

    1. With iOS 14 or later navigate to your mobile device's Settings.Then tap on Control Center and select the Plus symbol next to the screen recording.

    2. Open Control Center on your iOS device. Then touch and hold the gray Record button and then tap the Microphone.

  1. Tap to start recording and then wait for the three-second countdown.
  2. If you want to stop recording, open Control Center and tap the red Record button.
  3. You can also tap the red status bar at the top of your screen to tap stop when vou want to finish the recordina.

Record a Teams meeting with OBS Studio

You can record meetings in teams, like an online presentation, to re-watch them later or to share with colleagues. This can be challenging to accomplish from within the presenting tool. Such meetings are easy to record using OBS Studio, a free, open-source program. Let us look at the steps below.

  • Launch your Ms Teams meeting.
  • Download and install OBS Studio on your computer.
  • Start OBS Studio.
  • In OBS Studio, click the "+" button under the "Sources" section.From the menu, select "Window Capture''
  • In the "Create New'" window that appears, give the capture a name (e.g., "Teams Meeting"), and then click the "Create' button.
  • In the "properties" window that appears, select the Microsoft Teams window from the dropdown menu.
  • Click the "ok" button to close the "properties" window.
  • Start the Teams meeting.
  • In OBS Studio, click the "Start Recording" button.

Record a Teams meeting on windows with Xbox Game Bar

To record a Microsoft Teams meeting on a Windows computer using xbox Came Bar, follow these steps:

  1. Open the Microsoft Teams app and join the meeting you want to record.
  2. Press the "Windows" + "ALT" + "R" keys on your keyboard to open Xbox Game Bar.
  3. The Xbox Game Bar starts recording automatically.
  4. To stop, press the red button.


To make recording a Teams meeting easy, it's important to choose the right platform. Here are some tips to help you select the best method:

Ease of use

It's essential to select a method that is user-friendly. As meetings often begin without prior notice, you'll require a convenient and accessible recording button to start the process quickly.

By considering ease of use, you can ensure that you record your Teams meetings with minimal hassle and effort.


The quality of your recordings is crucial, particularly if you want team members or students to watch the meetings again. If graphs or images are shown in the meeting, it's essential to use reliable recording software, a professional camera, and a speakermic that can capture all details in the video. Consider using the Nearity V520D conference camera, which offers 1080p high-definition video and a 20x combined zoom lens for exceptional clarity. It also features a six-microphone array for accurate speaker tracking and AI-powered zone-tracking to keep the speaker centered.


Screen recorders should have basic features such as record, pause, stop, and save buttons. They shouldn't be too complicated to use, especially if you need to access the features while recording the video. Additionally, choose a screen recorder that comes with editing features so that you can remove noise or add captions and images to your videos.


It's essential to keep your videos secure and limit sharing only to meeting participants. If you're recording privately, make sure to save your recordings to a secure folder on your device to prevent unauthorized access.

By considering these factors, you can make sure that your Teams meeting recordings are of high-quality, secure, and meet the needs of your team or students.

Read More

  1. Summer Fridays: Finding Harmony between Work and life
  2. Upgrade Your Digital Workspace: Discovering the Best Office Background for Zoom
  3. Taking Your Virtual Meetings to the Next Level: Professional Zoom Backgrounds
  4. Working Smarter, Not Harder: How Asynchronous Communication Can Improve Remote Work
  5. A Guide to Choosing the Best Speakerphone for Your Next Conference Call

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