How to Share Your Screen?




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Say goodbye to the old way of screen sharing

Imagine being in a meeting where you need to share your screen. Would you rely on a traditional method of connecting your device directly to a display using an HDMI cable? But what if the meeting room lacks the necessary cables? This is where the concept of Bring Your Own Meeting (BYOM) comes into play, where the cutting-edge Nearhub Air and Tail come together to create a wireless screen sharing experience that is both awe-inspiring and incredibly convenient. With this groundbreaking technology at your fingertips, you can effortlessly project your ideas, presentations, and collaborations onto any display, revolutionizing the way you interact and communicate in meetings. Say goodbye to the constraints of cables and embrace a future where wireless screen sharing sets a new standard for productivity and efficiency.

The benefits of screen sharing

Screen sharing offers a multitude of benefits that enhance communication, collaboration, and overall meeting effectiveness. Here are three key advantages of screen sharing:

  1. Enhanced Efficiency and Idea Sharing

Screen sharing allows for real-time visualization of ideas, proposals, and creative content. By sharing your screen, you can present information more effectively, offering a visual context that aids comprehension and engages participants. This enables smoother brainstorming sessions, efficient decision-making processes, and a more streamlined exchange of ideas, ultimately leading to enhanced productivity.

  1. Seamless Collaboration and Efficient Meetings

Screen sharing promotes seamless collaboration among team members, regardless of their physical location. With everyone viewing the same screen, participants can actively contribute, provide feedback, and make edits in real-time. This fosters a sense of unity and synergy, resulting in more efficient meetings and quicker resolutions. Additionally, screen sharing eliminates the need for lengthy explanations or written summaries, as visual content can convey information more succinctly.

  1. More EngagingPresentations

Screen sharing is particularly beneficial for remote attendees who are unable to physically be present in a meeting. By sharing your screen, you ensure that remote participants have a clear and comprehensive view of your presentation, eliminating any potential miscommunication or loss of information. This inclusivity allows remote team members to actively participate, contribute insights, and stay engaged, thereby fostering effective collaboration regardless of geographical barriers.

  1. FacilitatingTraining and Support

Screen sharing is also valuable for training sessions and providing technical support. Trainers or support personnel can remotely guide individuals through processes, troubleshoot issues, and demonstrate concepts by sharing their screens. This hands-on approach ensures that trainees or users receive direct visual guidance, leading to a more efficient and effective learning or problem-solving experience.

3 Tips for efficient screen sharing

Maximizing the effectiveness of screen sharing in virtual meetings requires a strategic approach. Here are three key tips to ensure a seamless and professional screen sharing experience:

  1. Designate a Primary Presenter

To avoid confusion and overlapping screen sharing, it is crucial to identify a primary presenter before the meeting starts. This presenter should be responsible for sharing their screen, unless there is a designated handoff to another presenter. By establishing a clear presenter, you can streamline the process and prevent multiple attendees from competing to share their screens simultaneously, leading to a more organized and focused collaboration.

  1. Share a Dedicated Window

Rather than sharing your entire desktop, opt for sharing a specific window to present your content. This approach ensures a polished and distraction-free presentation. Declutter your desktop, close unnecessary tabs, and keep only the relevant documents, slides, or applications in the window you plan to share. By doing so, you maintain a professional appearance while having quick access to reference materials and notes, enhancing your presentation's quality and efficiency.

  1. Master Your Video Conferencing Software

Familiarize yourself with the video conferencing software you'll be using, such as Zoom, Microsoft Teams, or Google Meet, and explore its features thoroughly. Take the time to learn how to navigate the software and locate essential functions like the screen share and mute buttons. By becoming proficient with the software, you can effortlessly control the screen sharing process, avoid fumbling during presentations, and maintain a high level of professionalism throughout your meetings.

By implementing these strategies, you can optimize screen sharing in virtual meetings, ensuring a clear and focused presentation, reducing confusion among participants, and projecting a professional image during your interactions.

Screen sharing methods on different platforms

To enable screen sharing on different video conferencing platforms, here's a guide for each:

  1. Zoom:
  • Start or join a Zoom meeting.
  • Look for the toolbar at the bottom of the Zoom window during the meeting.
  • Click on the "Share Screen" button.
  • A window will pop up with various sharing options. Choose the screen or application you want to share.
  • Click "Share" to start screen sharing. You can also select additional options like sharing computer audio or optimizing for video.
  • To stop screen sharing, click on the "Stop Share" button at the top of the screen or click the "Stop Share" option in the toolbar.
  1. Microsoft Teams:
  • Start or join a Teams meeting.
  • Look for the toolbar at the top of the meeting window.
  • Click on the "Share" button.
  • A window will appear with different sharing options. Select the screen or application you want to share.
  • Click "Share" to start sharing your screen. You can also choose to include system audio or a specific window.
  • To stop screen sharing, click on the "Stop sharing" button at the top of the screen or click the "Stop sharing" option in the toolbar.
  1. Google Meet:
  • Start or join a Google Meet meeting.
  • Look for the toolbar at the bottom of the meeting window.
  • Click on the "Present now" button.
  • A pop-up menu will appear with different presentation options. Choose "Your Entire Screen" to share your entire screen or select a specific window or application.
  • Click "Share" to start screen sharing.
  • To stop screen sharing, click on the "Stop sharing" button at the bottom of the screen.
  1. Webex:
  • Start or join a Webex meeting.
  • Look for the toolbar at the bottom of the meeting window.
  • Click on the "Share" button.
  • A menu will appear with different sharing options. Select the screen or application you want to share.
  • Click "Share" to start screen sharing.
  • To stop screen sharing, click on the "Stop Sharing" button in the toolbar at the top of the screen or click the "Stop Sharing" option in the sharing menu.

Remember that the specific placement of buttons or options may vary slightly based on the version and updates of the respective platforms.


Screen sharing is a powerful tool that enhances communication and collaboration in virtual meetings. To enhance screen sharing experience, you can also use the V410 PTZ conference camera, which delivers exceptional clarity with its 10x zoom and 350°pan range. It's a powerful plug-and-play solution that meets all your video conferencing requirements. By enabling screen sharing, you can efficiently share ideas, present information, and engage participants in real-time. Whether using Zoom, Microsoft Teams, Google Meet, or Webex, the process generally involves accessing the screen sharing option in the meeting toolbar, selecting the screen or application to share, and starting the screen sharing session. This feature allows for seamless collaboration, more engaging presentations, and effective training and support, ultimately revolutionizing the way we interact and communicate in meetings.



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